The City Secretary’s Office plays a vital role in supporting the public, elected officials, and City departments by managing official meetings, records, municipal elections, and public information to promote transparency and ensure compliance with federal, state, and local laws.

Responsibilities of the City Secretary’s Office include, but are not limited to:

• Preparing and posting City Council and other City meeting agendas
• Attending City Council meetings and maintaining official minutes
• Maintaining ordinances, resolutions, contracts, and citywide records in accordance with the Texas State Library and Archives Commission retention schedule
• Processing public information requests in accordance with the Texas Public Information Act
• Posting legal notices, public hearing notices, and other required postings in accordance with state law
• Coordinating municipal elections in partnership with Tarrant County Elections
• Managing board, commission, and committee appointments, terms, and records
• Authenticating official City documents and maintaining the City seal

Regular meetings of the Colleyville City Council are held on the first and third Tuesday of each month, unless changed by City Council to accommodate holidays and events. Agendas are posted at City Hall and on Colleyville.com at least three business days prior to each meeting in accordance with the Texas Open Meetings Act.